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Package 01 · Coordination

You planned the vision. We ensure flawless execution.

Enterprise-grade run-of-show logistics, vendor takeovers and hands-on execution across Orange County, Rockland County and the Hudson Valley.

Why "day-of" is actually month-of

True day-of execution cannot happen without thorough preparation. Handing over plans on the morning of a celebration creates blind spots, missed cues and vendor miscommunication. Coordination begins 4 to 6 weeks before your date: I audit every vendor contract, resolve logistics gaps, build a synchronized minute-by-minute timeline and assume full operational management — so your only job on the day is celebrating.

Who this tier is for
  • Couples and hosts who have booked all their vendors and finalized styling, but want professional management on-site.
  • DIY planners who want to relieve parents, wedding party or friends from hosting duties.
  • Venues requiring an insured, dedicated third-party coordinator to manage off-site catering, entertainment and decor teams.
What's included

Scope of the coordination package

Vendor takeover
4–6 weeks prior
Introduction to all contracted vendors, insurance verification, contract terms review, load-in coordination and meal counts.
Master timeline architecture
A comprehensive, synchronized schedule distributed to you, VIP family members, venue managers and every creative vendor.
Final venue walkthrough
On-site inspection across Orange or Rockland County to map layout flow, electrical access, rain contingencies and ceremony entrances.
Ceremony rehearsal direction
A full 60-minute rehearsal run-through for family, wedding party and officiant.
On-site day-of management
A two-person team — me as lead coordinator plus an assistant coordinator — on site for up to 10 hours: load-in, decor staging, vendor check-ins, cueing formalities (entrances, speeches, first dances) and end-of-night pack-down. Additional assistants are added for guest counts above 200.
Emergency kit & crisis mitigation
Instant troubleshooting for vendor delays, missing items, wardrobe malfunctions or weather shifts.

What is the difference between this and the venue's coordinator?

A venue manager is responsible for the property, in-house staff and venue catering. I work exclusively for you: managing all outside vendors, directing your photographer and DJ, tracking personal items, lining up your bridal party and overseeing your schedule from hair and makeup to the final exit.

Check 2026 availability for day-of coordination

Fifteen free minutes. Bring your date, your venue status and your guest count.

Check 2026 availability
Partial planning & design →Full-service planning & production →